Management Assistant

• • Working at Van Oord
    • Employment conditions

• From 32 hours per week

As Management Assistant for the T&E BU DRI, you ensure predictable, reliable and high-quality support across the organisation. You bring structure, clarity and continuity to leadership routines, strengthen collaboration and maintain smooth operational workflows. In this senior role, you act as a trusted partner with strong ownership, discretion and a proactive mindset.

With your sharp eye and proactive mindset, you make sure our teams can perform at their best, even under pressure. Thanks to you, travel runs smoothly, agendas stay clear and communication flows easily. You spot what people need and respond with speed and accuracy - making a meaningful difference every day.

You ensure visible, accessible and reliable day-to-day support by coordinating calendars, meetings, logistics and documentation. You prepare, record and follow up on BU MT and PLCT cycles, while maintaining disciplined, accurate and fully compliant administrative processes.

You maintain clear oversight of priorities, deadlines and interdependencies, ensuring leaders are well supported in their decision-making. You prepare structured and accurate input for decisions and protect the Director's time by filtering requests, managing expectations and ensuring focus on what matters most.

You communicate clearly, professionally and confidently with stakeholders at all levels of the organisation. You ensure smooth information flow, timely alignment and careful coordination, while handling sensitive matters with sound judgement, discretion and full confidentiality.

You proactively identify bottlenecks and translate them into practical improvements. By standardising templates, workflows and recurring cycles, you help create consistency and efficiency. You actively support digitalisation efforts and continuous improvement initiatives across the organisation.

Professionalism and Personal Effectiveness

You consistently deliver accurate, high-quality documentation and maintain a trustworthy, approachable and discreet presence. You work independently, prioritise effectively and remain resilient and composed in a dynamic, fast-paced environment.

T&E-Specific Responsibilities

At director level within BU DRI, you take full ownership of calendar and inbox management for the T&E . You prepare, minute and follow up on BU T&E Management Team meetings, manage SG planning and documentation, and support cross-BU communication, reporting and documentation to ensure alignment and transparency.

In supporting the Product Lines and teams, you organise PLCT meetings and internal Product Line routines. You handle a wide range of departmental requests, including IT coordination, purchase orders, travel arrangements, meeting organisation and document management. You also maintain distribution lists, Microsoft Teams channels and Product Line Homeport pages to ensure information remains current and accessible.

At departmental level, you support digitalisation, reporting, documentation and annual cycles. You help ensure a predictable SG rhythm and provide structured follow-up on performance routines, contributing to consistent execution and continuous improvement across the department.

You bring structure, positivity and care to the team, with a proactive and accurate approach and a strong willingness to contribute. You have MBO-level working and thinking ability and bring three to five years of experience in a similar role, preferably within an international environment. You communicate fluently in both Dutch and English, both spoken and written, and are comfortable working with Microsoft Office, Outlook, Teams and other modern digital tools. You are flexible in your approach, work with precision and consistently take initiative.

• A salary that matches your responsibilities and experience
• Attractive travel allowance (€0.31 per km) and home working allowance (€2.40 per day)
• 32 holidays (of which a maximum of 7 are collective)
• Variable bonus, partly dependent on company results
• Attractive pension scheme
• Option for collective health insurance (Van Oord pays for your supplementary package)
• Extensive development opportunities, including a comprehensive online academy via Goodhabitz
• Communities to join, such as Young Van Oord, Van Oord Women, and the Van Oord staff association
• Various events and sports activities, such as skiing, sailing weekends, cycling, and motorcycling

Apply via the application form. Do you have any questions? Please contact

Climb aboard and follow us on LinkedIn, Instagram, Vimeo and Facebook!

Acquisition for this vacancy is not appreciated.

You ensure visible, accessible and reliable day-to-day support by coordinating calendars, meetings, logistics and documentation. You prepare, record and follow up on BU MT and PLCT cycles, while maintaining disciplined, accurate and fully compliant administrative processes.

You maintain clear oversight of priorities, deadlines and interdependencies, ensuring leaders are well supported in their decision-making. You prepare structured and accurate input for decisions and protect the Director's time by filtering requests, managing expectations and ensuring focus on what matters most.

You communicate clearly, professionally and confidently with stakeholders at all levels of the organisation. You ensure smooth information flow, timely alignment and careful coordination, while handling sensitive matters with sound judgement, discretion and full confidentiality.

You proactively identify bottlenecks and translate them into practical improvements. By standardising templates, workflows and recurring cycles, you help create consistency and efficiency. You actively support digitalisation efforts and continuous improvement initiatives across the organisation.

Professionalism and Personal Effectiveness

You consistently deliver accurate, high-quality documentation and maintain a trustworthy, approachable and discreet presence. You work independently, prioritise effectively and remain resilient and composed in a dynamic, fast-paced environment.

T&E-Specific Responsibilities

At director level within BU DRI, you take full ownership of calendar and inbox management for the T&E . You prepare, minute and follow up on BU T&E Management Team meetings, manage SG planning and documentation, and support cross-BU communication, reporting and documentation to ensure alignment and transparency.

In supporting the Product Lines and teams, you organise PLCT meetings and internal Product Line routines. You handle a wide range of departmental requests, including IT coordination, purchase orders, travel arrangements, meeting organisation and document management. You also maintain distribution lists, Microsoft Teams channels and Product Line Homeport pages to ensure information remains current and accessible.

At departmental level, you support digitalisation, reporting, documentation and annual cycles. You help ensure a predictable SG rhythm and provide structured follow-up on performance routines, contributing to consistent execution and continuous improvement across the department.

You bring structure, positivity and care to the team, with a proactive and accurate approach and a strong willingness to contribute. You have MBO-level working and thinking ability and bring three to five years of experience in a similar role, preferably within an international environment. You communicate fluently in both Dutch and English, both spoken and written, and are comfortable working with Microsoft Office, Outlook, Teams and other modern digital tools. You are flexible in your approach, work with precision and consistently take initiative.

• A salary that matches your responsibilities and experience
• Attractive travel allowance (€0.31 per km) and home working allowance (€2.40 per day)
• 32 holidays (of which a maximum of 7 are collective)
• Variable bonus, partly dependent on company results
• Attractive pension scheme
• Option for collective health insurance (Van Oord pays for your supplementary package)
• Extensive development opportunities, including a comprehensive online academy via Goodhabitz
• Communities to join, such as Young Van Oord, Van Oord Women, and the Van Oord staff association
• Various events and sports activities, such as skiing, sailing weekends, cycling, and motorcycling

Apply via the application form. Do you have any questions? Please contact

Climb aboard and follow us on LinkedIn, Instagram, Vimeo and Facebook!

Acquisition for this vacancy is not appreciated.

#LI-WV1

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'Show what you can do and where your ambition lies, and you'll get every opportunity to act on it. That's something I'm proud of!''

Renske

Category Manager Engineering