Management Office Assistant (MOA)

• Management office assistant (MOA)

Vacancy

Management office assistant (MOA)

article_published_on_label November 6, 2025 Location Wageningen End date Mon 24 November 2025

Your job

The Laboratory of Geo-information Science and Remote Sensing (GRS) is looking for an enthusiastic Management Assistant (0.5 FTE).

Your tasks and responsibilities include:

• Minute-taking during meetings; managing calendars; handling mail; managing correspondence; processing phone calls and emails;
• Entering GRS publications and similar items into the library registration system;
• Managing invoicing and entering purchase orders;
• Making travel bookings and other orders;
• Specific HR-related tasks such as providing administrative support during the onboarding of new (international) staff members;
• Booking meeting rooms, arranging catering, and organizing both small- and large-scale events;
• Supporting with IT and workplace issues;
• Providing administrative support related to education/students;
• Providing ad hoc assistance to colleagues and visitors.

Your team

In this position, you will work together with another management assistant and a financial chair group administrator, sharing responsibility for the administrative support of our group. The group is led by two professors. While you will mainly work for the group as a whole, they may also approach you for specific tasks or support. Communication within the group takes place in both Dutch and English.

Where you will work

Our laboratory's mission is to develop innovative and sustainable solutions for spatial challenges through research and education at the BSc, MSc, and PhD levels.

Your workplace will be on the lively campus of Wageningen University & Research, the most sustainable and innovative campus in the Netherlands - an inspiring place where top-quality education and research come together. And if you need a short break during a busy day, you can relax in our unique indoor gardens or take a walk through our green campus.

www.grs.wur.nl

Your qualities

Are you a friendly and pleasant colleague to work with, and an administrative all-rounder? Are you good at setting priorities and do you enjoy working (together) in a structured, process-oriented way? Do you have an entrepreneurial mindset and enjoy working in an international environment? Then we are looking for you!

You also have:

• A completed MBO+ (intermediate vocational) education in Administration/Secretarial work;
• Work experience is an advantage;
• A service-oriented and proactive attitude, someone who contributes ideas about processes and content;
• Good command of Microsoft Office and the ability and motivation to quickly learn various administrative software systems;
• An enthusiastic colleague with strong communication skills.

You can see that this position offers plenty of challenges - which can also be seen as opportunities for development. So even if you do not yet have the full track record described in this vacancy but do have solid work experience, we warmly encourage you to apply.

We offer you

Wageningen University & Research offers excellent terms of employment . A few highlights from our Collective Labour Agreement include:

• sabbatical leave, study leave, and partially paid parental leave;
• working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
• there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
• a fixed year-end bonus of 8.3%;
• excellent pension scheme.

In addition to these first-rate employee benefits, you will of course receive a good salary. Depending on your experience, we offer a competitive gross salary of between €3.029,- and €3.623,- for a full-time working week of 38 hours, in accordance with the Collective Labour Agreements for Dutch Universities (CAO-NU) (scale 6). This vacancy is for 0,5 FTE (working week of 19 hours). As for your contract, we initially offer a one-year contract that can be extended - if possible within (company) organizational circumstances - on good performance. Of course, we are happy to have a conversation with you if you have any questions about this.

Wageningen University & Research offers plenty of opportunities for growth and development, with a strong internal recruitment policy and excellent training programmes.

You will work on the greenest and most innovative campus in the Netherlands, in an international and open working environment. For 20 consecutive years, we have been voted the " best university " in the Netherlands! A place to be proud of.

Due to Dutch immigration laws, candidates from outside the EU/EFTA zone, can usually not be hired for this position. More information can be found on the website of the Dutch Immigration and Naturalization Service . For more information about the position, please contact Antoinette Stoffers, or e-mail: .

Questions about the procedure? Get in touch with Jessa Rozema, Corporate Recruiter, via .