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Career 2942

Senior Program & Operations Manager QIA

Join us in shaping the future of quantum technology.

Job description

QIA's mission is to build a global Quantum Internet by developing a full-stack prototype quantum internet network that validates all key subsystems. As a pioneering community dedicated to advancing a groundbreaking technology, QIA's ambition extends beyond scientific leadership. The aim is to build an innovative European Quantum Internet ecosystem, capable of scaling all sub-systems to achieve world-leading European technology. In this regard QIA has launched the world's first global quantum internet technology forum (QIATF) and is expanding its ecosystem further.

Find out more about QIA at https://quantuminternetalliance.org/.

As Senior Program Manager, you will support the QIA Director in translating strategic priorities into effective programs, operations, and governance. Acting as Chief of Staff, you will lead day-to-day coordination. This complex role combines strategic advisory responsibilities, direct people management and leadership, organizational transition management, stakeholder engagement, and oversight of major EU-funded grants within a university and research-driven environment. Acting as a central coordination point, the role ensures alignment between QIA, QuTech, consortium partners, and external stakeholders.

Key Responsibilities

• Advise and support the QIA through strategic analysis, executive summaries, reports, and presentations, and translate QIA strategy into actionable operational plans and priorities.
• Prepare and coordinate monthly Steering Team meetings, including agendas, materials, minutes, and action tracking.
• Directly manage, lead, and grow the QIA Coordination Team, taking full responsibility for day-to-day people management, workload prioritization, resolving issues, and fostering a high-performing, collaborative team culture.
• Support recruitment and onboarding activities in collaboration with HR.
• Set operational goals, monitor progress, and support performance management and professional development.
• Coordinate with QuTech central services: HR, Finance, Project Office, legal and Senior Management, to ensure QIA's smooth operations.
• Coordinate partnerships and align outreach with key national and European quantum initiatives.
• Gather feedback from QIA members and partners, maintain regular communication with internal and external stakeholders, and ensure proper record-keeping.
• Oversee major EU-funded grant deliverables, amendments, and reporting.
• Lead Grant Agreement preparation and negotiation for new funding phases.
• Coordinate consortium agreements, budgets, and spending in relation to progress across work packages.
• Liaise with the European Commission and internal finance teams.

Requirements

For this role, we are seeking an experienced Program Manager with a proven track record in team leadership and substantial experience working in universities or similar settings associated with EU-funded research environments.

• Master's degree in science, management, public administration, policy, engineering, or a related field.
• 6-8 years of experience as a Programme Manager, or in a similar role, with significant experience in a university, academic, or research institute setting .
• Demonstrated, hands-on experience managing and leading teams, including responsibility for daily operations, performance management, R&O cycles, conflict resolution, and team growth.
• Demonstrated experience in program/operations management and multiple EU-funded research projects (e.g. Horizon Europe), including reporting, audits, amendments, and interaction with the European Commission.
• Strong analytical and problem-solving skills.
• Strategic and flexible mindset combined with a hands-on approach.
• Clear track record of developing teams and individuals in complex, matrixed organizations.
• Strong interpersonal skills with the ability to navigate complex organizational environments.
• Excellent command of English; proficiency in Dutch is a strong plus

TU Delft

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

At TU Delft we embrace diversity as one of our core values and we actively engage to be a university where you feel at home and can flourish. We value different perspectives and qualities. We believe this makes our work more innovative, the TU Delft community more vibrant and the world more just. Together, we imagine, invent and create solutions using technology to have a positive impact on a global scale. That is why we invite you to apply. Your application will receive fair consideration.

Challenge. Change. Impact!

QuTech

At QuTech, we work on radically new technologies with world-changing potential. Our mission: to develop scalable prototypes of a quantum computer and a quantum internet by integrating world-class research and groundbreaking innovation. Through excellence, relevance, and leadership, we cultivate a vibrant quantum technology ecosystem. Together, we are creating the quantum future, because we believe that quantum technologies can be a game changer in many societal and economic sectors, including health, agriculture and safety.

Have a look at our video and get a glimpse of QuTech.

Conditions of employment

• Duration of contract is 1 year Temporarily with a posibility for extension
• A job of 38-40 hours per week.
• A salary based on Scale 12 of the CAO for Dutch Universities with a salary between €5705 - €7297 gross per month based on a fulltime contract (38 hours), plus 8% holiday allowance and an end-of-year bonus of 8.3%.
• An excellent pension scheme via the ABP.
• The possibility to compile an individual employment package every year.
• Discount with health insurers on supplemental packages.
• Flexible working week.
• Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget.
• Plenty of opportunities for education, training and courses.
• Partially paid parental leave
• Attention for working healthy and energetically with the vitality program.

Additional information

For questions concerning the procedure please contact , at QuTech at .