Executive Assistant vacatures

Fieldpiece is hiring a Management Assistant to own all office-related activities and provide high-level administrative support to the European management and sales team. You’ll work closely with senior leaders, coordinate meetings and events, support HR and Sales operations, prepare PowerPoint slide decks, update Excel spreadsheets, and ensure the day-to-day business flows seamlessly.  Must have very good verbal and written English and Dutch communication skills and the ability to work effectively in MS Office.  If you’re proactive, detail-oriented, and enjoy variety in your work, this is a role where you can truly make an impact.

This position is for 28 hours per week, preferably every day, but could be 4 days a week (must include Wednesday).  The Management Assistant must be onsite in the Doetinchem office.

Founded in the US in 1990, Fieldpiece Instruments is a family-owned company and industry leader in innovative tools and test instruments for HVACR professionals.  We’re on a mission to elevate HVACR service worldwide by bringing deep technical expertise to create innovative products that make the technician’s job easier, faster, and better – every day.  We opened our European office in 2020 and want to bring our award-winning work environment to Europe - a focus on collaboration, innovation, and celebrating our wins together.

What You’ll Do

• Provide comprehensive administrative and organizational support to the European management team, including the Managing Director, Sales Managers, Marketing Manager, and HR Business Partner
• Organize and coordinate internal team meetings, commercial meetings, and leadership sessions—both on-site and off-site
• Support the planning and execution of business events and trade shows
• Manage office operations and processes to ensure an efficient, well-organized work environment
• Assist with HR-related operational activities and processes
• Assist the Commercial team in preparing PPT presentations, analyses, and reports
• Purchase office supplies and maintain accurate documentation
• Actively participate in team meetings and contribute to continuous improvement
• Take on additional responsibilities as needed to support the business

What You Bring

• 3+ years of experience in a Management Assistant, Executive Assistant, or Office Management role
• Experience supporting HR operational activities
• Strong MS Office skills including Excel and PowerPoint
• A high standard of professionalism, accuracy, and follow-through
• Excellent written and verbal communication skills in Dutch and English
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Confidence handling multiple projects in a fast-paced environment
• Strong interpersonal skills and the ability to collaborate across functions and cultures
• Ability to prepare reports and professional business correspondence
• Flexibility, adaptability, and a positive, can-do mindset
• Strong intercultural communication skills

Why Join Us

• A visible, trusted role working closely with senior leadership
• A varied position with real responsibility and influence
• An international, collaborative work environment
• The opportunity to grow your skills across office management, events, and HR operations

Our values drive everything we do and our culture.

We are a TRIBE.

• Our collective growth starts with individual growth.
• We are fully engaged and empowered, collaborating to achieve our common mission.
• Our people are central in making Fieldpiece the best place we will work, ever.

We do the UPFRONT HOMEWORK.

• We are prepared before coming together to move forward effectively.
• We begin with the end in mind by understanding The Why upfront, visualizing, researching, and acting.
• We address obstacles head-on with creativity, grit and tenacity, while having fun along the way.

We deliver the RIGHT STUFF.

• We deliver innovative solutions by seeing the world through the eyes of our customers.
• Our culture of purposeful critical thinking leads to greatness now, rather than perfection never.

We earn TRUST.

• We prove our credibility, reliability, and genuine interest in others to build lasting relationships.
• Our tribe, partners, end users, suppliers and channel partners can rely on us to listen, act with integrity, and deliver quality.

We are LEAN.

• We never stop searching for a better way.
• We get started, fail fast, and move forward.
• Our actions deliver valuable results.

We leave our EGO at the door.

• We are unconcerned to be judged by the questions we ask.
• With humility, we value and pursue ideas and feedback from everyone.
• Our personal success is derived from the tribe’s success.