Administratief Assistent vacatures in Haarlem

Administrative Assistant

Amsterdam, Netherlands

Coda is a global growth engine for commerce. We bring together powerful capabilities that connect people, digital products, and payments through our suite of trusted digital monetization and distribution solutions.

We recently acquired Recharge, Europe's leading prepaid payments and digital gift card business, bringing both companies together into one organisation with broader reach, deeper capabilities across B2B and B2C commerce and a stronger global footprint.

Today, we stand as a team of more than 600 people, representing 57 nationalities across 23 locations. We are headquartered in Singapore with offices in Amsterdam, Dubai, Shanghai and other hubs across Southeast Asia.

Our B2B business works with publishers and brands to support growth across markets. We run Codapay for local payment acceptance and Custom Commerce for direct-to-consumer webstores. We manage catalogue, prepaid and distribution services that extend reach globally, and we operate Giftcloud 's rewards and incentives capabilities. We take on the operational complexity around payments, tax and compliance so partners can scale with clarity and focus.

On the consumer side, we operate a portfolio of trusted storefronts including Codashop, Recharge.com , Startselect.com , mobiletopup.co.uk and other local sites that give customers secure and easy access to digital credit, game vouchers, gift cards and prepaid products.

Our people are at the heart of what we do. Coda's culture is centered on respect, clarity, ownership, and collaboration. We work hard and play hard together.

If you're looking for growth and impact in a fast-paced global team, Coda is the place for you.

The Role

As an Administrative Assistant, you'll deliver seamless, high level support to senior leaders in a dynamic, fast-moving environment.

We're seeking a highly organized and proactive individual to support our executive and leadership team. Reporting to the Senior Executive Assistant in the CEO's Office, you will play a key role in managing schedules, coordinating meetings, and ensuring smooth day-to-day operations particularly for our Executive Vice President, B2C, and Chief Commercial Officer based in Amsterdam. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, collaborative environment.

What You'll Do

• Manage complex calendars and schedule meetings across multiple time zones, ensuring alignment with business priorities.
• Manage scheduling requests, prioritizing meetings based on urgency and business needs for executive and leadership team members based in Europe and the UK.
• Plan and coordinate international travel arrangements, itineraries, and accommodations for team members attending client meetings, conferences, and events.
• Support in planning, coordinating and executing the logistics and scheduling of board and investor meetings, leadership and department offsites, and other key meetings. This includes agenda preparation and follow-ups.
• Track key deadlines, deliverables, and follow-ups to ensure timely execution of initiatives.
• Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate seamless communication
• Support administrative tasks, such as expense reporting, procurement requests, and document management.

What You Have

• 2+ years of experience in a similar administrative role supporting senior leaders.
• Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong organizational skills and attention to detail, with the ability to anticipate needs and take initiative.
• Excellent communication and interpersonal skills, with the ability to work across teams and cultures.
• A proactive, adaptable mindset and ability to handle sensitive information with discretion.
• Proficiency in Google Workspace and experience with collaboration tools such as Slack, Google Hangouts.
• Ability to work independently while maintaining a strong sense of teamwork and collaboration.
• This role occasionally requires flexibility, particularly when leaders are travelling or when key meetings take place outside regular office hours.
• Strong written and verbal communication skills in both English and Dutch.

What We Offer

• 30 days of holiday and a great pension scheme
• Flexible working hours and an office overlooking the Amstel
• Budget for noise-cancelling headphones, travel to and from the office, opportunities to work-from-home and self-learning
• Free healthy breakfast, lunch, and snacks by our in-house chef
• Unlimited access to mental health support by certified psychologists via OpenUp
• Free Dutch classes to help out with daily life in the Netherlands
• Regular parties, celebrations, and other events.

We are proud to be an equal opportunity employer, embracing the unique qualities of every individual, regardless of gender, race, age, religion, disability, or other local protected classes. Our goal is to foster an inclusive environment where everyone feels welcome and valued.